Microsoft Office 365 for business is a robust suite of productivity tools. The cloud-based suite of applications (Word, Excel, PowerPoint etc.) prioritizes accessibility, collaboration, affordability, and scalability. For businesses small and large, user adoption is key to maximizing the productivity benefits of O365. O365 represents a world of potential, but users must be comfortable and knowledgeable to take full advantage. Here are five productivity-boosting O365 hacks to leverage the full potential of the latest Office application:
OneDrive Drag and Drop
OneDrive is Microsoft’s version of Google Drive or Dropbox. It has many uses, from providing secure, off-site backup of data to facilitating document sharing and collaboration with colleagues, clients, and associates. Drag and drop functionality makes it easier than ever to upload files to OneDrive from anywhere, anytime, on any device. Drag and drop documents, photos, videos, presentations, PDFs, spreadsheets, zip files and more with just the click of a button. Collaborate, stay organized, protect business data, and boost productivity.
Secure your Documents
For many people, attaching a file or document to an email is still the way they choose to send and shared their information. But today, many people are now turning towards the advantage of being able to simply link their documents to their OneDrive account. This not only makes the attachment process a lot easier and faster, but it can also add an extra layer of protection for your attached files in case your email account ever becomes compromised. You have full control over the sharing settings of your entire OneDrive and individual documents alike, so nothing will ever be accessible by an unauthorized party.
Strike up a Conversation through Documents
Long gone are the days of emailing versions of a document back and forth, struggling to track edits. The days of huddling around a laptop in a conference room trying to complete the report by the deadline are also long past. With O365, you can collaborate from anywhere in the world, at any time, from any device, in real time. Collaborate, edit, and modify documents while you chat, without having to maintain a complex email thread or rack up long-distance minutes. With real-time notifications, you are also alerted when someone is editing a document so you can jump in.
Pin your Documents
Digital paperwork can pile up, too, and it’s hard for important documents to stay apart from the clutter. The pin function allows you to add those must-see items to your navigation bar or app launcher. Whether it’s an application, file, or link that you need to save on the fly for quick and easy access – just start pinning. This is just one of the many ways to personalize your O365 experience to match your workflow preferences.
Where would any business be without well-managed calendars? It’s hard to imagine manually consolidating, updating, and cross-referencing the calendar of each individual in the organization. With the touch of a button, you can sync Outlook and SharePoint calendars (along with email and contacts) for a one-stop point of reference. Booking appointments and scheduling meetings has never been easier. This is the business-class email solution you’ve been waiting for.
Simplified, accessible, and flexible – all the attributes that make O365 your go-to application for boosting productivity and getting the job done.
Want to explore how O365 can power your business? Sign up for our trial today!