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5 Productivity-Boosting O365 Hacks 0

5 Productivity-Boosting O365 Hacks

Posted by on Sep 28, 2016 in Blog, Office 365

Microsoft Office 365 for business is a robust suite of productivity tools. The cloud-based suite of applications (Word, Excel, PowerPoint etc.) prioritizes accessibility, collaboration, affordability, and scalability. For businesses small and large, user adoption is key to maximizing the productivity benefits of O365. O365 represents a world of potential, but users must be comfortable and knowledgeable to take full advantage. Here are five productivity-boosting O365 hacks to leverage the full potential of the latest Office application:   OneDrive Drag and Drop   OneDrive is Microsoft’s version of Google Drive or Dropbox. It has many uses, from providing secure, off-site backup of data to facilitating document sharing and collaboration with colleagues, clients, and associates. Drag and drop functionality makes it easier than ever to upload files to OneDrive from anywhere, anytime, on any device. Drag and drop documents, photos, videos, presentations, PDFs, spreadsheets, zip files and more with just the click of a button. Collaborate, stay organized, protect business data, and boost productivity.   Secure your Documents   For many people, attaching a file or document to an email is still the way they choose to send and shared their information. But today, many people are now turning towards the advantage of being able to simply link their documents to...

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4 Reasons to Outsource Backup Recovery 0

4 Reasons to Outsource Backup Recovery

Posted by on Sep 14, 2016 in Backup and Disaster Recovery, Blog

Whether it’s a small business or a large corporation, having a backup recovery system in place is crucial for securing your data and ensuring that if disaster ever strikes – you’re prepared. As essential as this protocol is to the operational continuity of a business, disaster recovery preparation often gets ignored or denied the attention and thought it deserves, until it is too late. Every business, no matter the size, should have a disaster recovery plan in place, and backup recovery plays a large role. Here are four reasons why backup recovery must be a priority, and why businesses are well advised to outsource it:   Protect your Data and your Business   In the modern age, technology is irreversibly intertwined with every required to keep a business operating smoothly, from data storage to customer communication to accounting. Every element of your organization relies upon this data at some point in the chain to ensure smooth operation. It should go without saying that protecting this data must be a top priority. On-site data backups have their place, but in the event of an on-site incident such as hardware failure, power failure, power surge, theft, or disaster such as fire or flood, this data will be lost. Outsourced backups ensure...

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3 Ways to Protect Your Staff from Spoofed Email 0

3 Ways to Protect Your Staff from Spoofed Email

Posted by on Aug 30, 2016 in Blog, Email, Security

As emailing continues to become a predominate part of our everyday business activities, cyber security is more crucial than ever. The wonders of technology and the Internet provide businesses with a platform to coordinate internally, connect with clients, manage inventory, and much more. At the same time, this instant access to a number of sensitive materials such as credit card information, client data, and confidential business data becomes a point of vulnerability.   From viruses and hackers to phishing scams and spoofed emails, it is imperative that every business employs certain measures to guard against cyber attacks and patch vulnerabilities wherever possible. Here are three ways to protect your staff from spoofed emails.   Education   The Internet is ever-present and it is tightly woven through every business operation these days, from the executive level to the administrative support staff. Unless you have rigorous access policies in place, it is likely every employee and perhaps even contractors, interns, and other related partners have access to sensitive data. With this in mind, it’s alarming how little education or training there is regarding cyber security for most organizations. According to PWC, nearly half of all businesses (47%) have no security awareness or training programs in place. Basic concepts such as password...

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4 Benefits of Hybrid Cloud Environments 0

4 Benefits of Hybrid Cloud Environments

Posted by on Aug 18, 2016 in Blog, Cloud Services

Cloud environments have become a fundamental part of the IT world as they provide countless benefits to small and medium-sized businesses. Traditionally, clouds were restricted to two separate forms – private and public.   Private clouds provide internal controls, security, and privacy for data and applications, whereas a third-party (think: Google, Dropbox) operates public clouds in order to provide increased efficiency while providing less reliance on IT infrastructures within companies.   Hybrid clouds that combine the best of on-premise servers and third-party cloud services are making waves throughout the IT and business world. According to Gartner, 50% of businesses will deploy hybrid cloud computing by 2017. Here are four ways in which these hybrid cloud environments could benefit your business:   Cost Efficiency In traditional computing environments, you need to have the on-site capacity to meet the maximum conceivable demands. This requires higher upfront costs and on-going maintenance costs, even if your company’s average IT demands are relatively modest. A hybrid cloud environment is the flexible option to support your dynamic IT needs while keeping operating expenses under control. You can reserve your on-premises infrastructure for core business processes while safely directing additional demands to the public cloud. This method avoids the risk of overloading or maxing out resources...

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Is Your Business Vulnerable to these Major Cyber Security Threats? 0

Is Your Business Vulnerable to these Major Cyber Security Threats?

Posted by on Jul 28, 2016 in Blog

Vulnerability is something we all strive to avoid, especially when it comes to running a business. As companies inevitably turn towards the convenience and proficiency of technology, they must also tackle issues of complexity and vulnerability. Cyberattacks are an increasing risk that require proactive internal and external measures to keep your small business safe. Here are the top major cyber security threats to watch out for in 2016:   Spearphishing via Email   We all know how much spam and junk can pile up in our emails. They may seem relatively harmless, but email still remains one of the most common platforms in which cyber security threats and breaches occur. This new “spearphishing” technique in particular, has been emerging as a threat that aims at obtaining key members of organizations and targeting them for authentication theft, including identity and other sensitive data. The best practice is to always avoid opening any suspicious looking emails, even if the message appears to come from a trusted contact or reputable company. Exercise supreme caution when opening any attachments or clicking any links in an email.   Attacks via Mobile Devices   Mobile and IoT (Internet of Things) devices that are continuously on the move and plugged into a variety of enterprise networks...

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3 Keys to an Effective BYOD Policy 0

3 Keys to an Effective BYOD Policy

Posted by on Jul 14, 2016 in Blog

As companies become increasingly dependent on technology for core business processes, they are becoming more and more vulnerable to security-related issues. From company servers to laptops and mobile devices, there’s never been a more crucial time for device management strategies and deployment directives. As the bring-your-own-device (BYOD) movement grows, the imperative to have robust BYOD policies in place becomes all the more important to minimize the risk of breach. Here are three key ways to implement an effective BYOD policy for your small business:   1) Employee Education and Awareness   The most important aspect is first informing and educating your employees on the potential risks and harm they could cause by using their own devices in unsecure ways. As companies become increasingly more mobile, it is imperative that employees are trained in the importance of securing their devices to avoid security-related issues. In the event of a breach or lost/stolen device, does your staff know what procedures to follow? Continuous education and reiteration of these hazards and protocols are the best bet for keeping a secure network.   2) Mobile Software Solutions   As mobile device use in the workplace becomes more commonplace and employees begin to store and access sensitive data on these devices, a comprehensive mobile...

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